1234OT · 1234 Oakridge Trail, Pinecrest, CO
Project 1234OT — 1234 Oakridge Trail, Pinecrest, CO (Multi-Draw Custom Home Audit)
An end-to-end reconciliation of a custom residential construction project spanning 20 cost centers, multiple general contractor draw requests, county/POA permits, subcontractor invoices, and bank/card proof-of-payment records.
The Challenge
Multi-draw custom home build with mixed contractor draw requests, multi-page vendor invoices, county/POA permits, insurance certificates, and smartphone receipt photos across 20 cost centers:
- Receipts and invoices arrived in mixed formats (scanned PDFs, smartphone photos, and Excel schedules).
- Draw request line items needed independent verification against actual paid receipts and cleared proof of payments.
- Unmapped subcontractor charges and variance discrepancies needed to be isolated before bank disbursement.
The ClearDraw Outcome
100% line-item receipt reconciliation, instant detection of missing receipts vs. draw-request claims, subcontractor website & license cross-checks, and lender-ready Excel (.xls) audit workbooks generated in seconds:
- Every receipt tagged to its exact cost center (
CC-01throughCC-20) with SHA-256 file integrity hashes. - Automated comparison of Draw Request amounts against Verified Receipts and Bank Budget allowances.
- Instant drilldown links from every report row directly into the ClearDraw Tier 2 Project Vault.
Explore ClearDraw’s 5 Core Reconciliation Reports
Click any report tab below to inspect live sample rows from Project 1234OT (1234 Oakridge Trail, Pinecrest, CO) across Draws 1 & 2 ($218,794.98 cumulative receipts vs. $250,000.00 test budget). Delivery Note: Report 1 (Line Item Receipts), Report 2 (Draw Over Draw), and the Master Workbook are always delivered when receipts are uploaded; Report 3 (Cost Center vs. Budget) requires an uploaded Bank Budget (Bucket 1), and Report 4 (Draw Reconciliation) requires uploaded Draw Requests (Bucket 4).
Report 0 — Executive Draw Audit Summary & Discrepancy Scorecard
High-level draw requested vs. verified receipts total, net variance, proof-of-payment coverage, and critical audit flags for Project 1234OT (1234 Oakridge Trail, Pinecrest, CO).
| Audit Metric | Draws 1 & 2 Cumulative | ClearDraw Verified Value | Variance / Breakdown | Audit Status | Submitted_By | Submitted_Date_Time_MT | Subcontractor_Website |
|---|---|---|---|---|---|---|---|
| Approved Bank Budget (Test Budget) | $250,000.00 | $218,794.98 Submitted (87.52%) | $31,205.02 Remaining | Within $250,000.00 Test Budget | Matt Wiencek (Sun Peak Builders) | 2026-10-27 16:08 MT | https://www.cleardrawhq.com |
| Cumulative Submitted Receipts (Draws 1 & 2) | 29 Receipts ($218,794.98) | Draw 1: $58,411.19 | Draw 2: $160,383.79 | +$101,972.60 (+174.58% DoD) | 29 Receipts Tagged Across 16 Categories | Matt Wiencek (Sun Peak Builders) | 2026-10-27 16:08 MT | https://www.cleardrawhq.com |
| Cleared Proof of Payments Verified | $218,794.98 Submitted | $8,044.06 Verified Paid (8 Receipts) | $210,750.92 Missing Proof (21 Invoices) | Action Required: Collect 21 Payment Proofs | Matt Wiencek (Sun Peak Builders) | 2026-10-27 16:08 MT | https://www.cleardrawhq.com |
1234OT_1234_Oakridge_Trail (Anonymized Custom Home Build · Pinecrest, CO)
Output Formats Generated per Draw: Reconciled Excel (.xls) Workbooks and .html Summary
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